DATA PRIVACY NOTICE
The Parochial Church Councils (PCCs) of The Haven Churches, Isle of Wight
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The Parochial Church Councils (PCCs) of the Anglican Parishes of Seaview, St Helens, Brading & Yaverland on the Isle of Wight, herineafter referred to as the PCCs of The Haven Churches, are the joint data controllers (contact details below). This means we decide how your personal data is processed and for what purposes.
3. How do we process your personal data
The PCCs of The Haven Churches comply with our obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:-
- To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitutions;
- To administer membership records;
- To fundraise and promote the interests of the charities;
- To manage our employees and volunteers;
- To maintain our own accounts and records (including the processing of gift aid applications);
- To inform you of news, events, activities and services running at The Haven Churches;
- To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.
4. What is the legal basis for processing your personal data?
- Explicit consent of the data subject so that we can keep individuals informed about news, events, activities and services, and about diocesan events.
- Processing is necessary for carrying out legal obligations in relation to gift aid, the electoral rolls or under employment, social security or social protection law, or a collective agreement;
- Processing is in accordance with the Legitimate Interests of the PCCs of The Haven Churches as joint data controllers as part of normal church management in relation to individuals we consider to be our members by virtue of their inclusion in one of our electoral rolls or other close relationship with one of our churches, in respect of the postal notifications of our services and activities to others residing in our parishes or who have provided us with their addresses, and in respect of obtaining and processing information that will improve our understanding of how people interact with our website. We judge these forms of processing to have a minimal privacy impact and to be what you would reasonably expect us to do;
- Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
- there is no disclosure to a third party without consent, unless we have a legal obligation to do so.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the churches in the parishes of The Haven Churches in order to carry out a service for such members or for purposes connected with our churches. We will only share your data with third parties outside of the parishes with your consent or if we have a legal obligation to do so.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records.” Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for seven years after the calendar year to which they relate or a gift aid claim is submitted to HMRC, whichever is the later; and parish registers (baptisms, marriages, funerals) permanently. We retain the information gathered in respect of the use of our website indefinitely so that we can use it for statistical purposes.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:-
- The right to request a copy of your personal data which the PCCs of The Haven Churches hold about you;
- The right to request that the PCCs of The Haven Churches correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for the PCCs of The Haven Churches to retain such data;
- The right to withdraw your consent to the processing at any time;
- The right to request that the joint data controllers provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller;
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data;
- The right to lodge a complaint with the Information Commissioner's Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact Sue Whitewick, the Parish Administrator for the PCCs of The Haven Churches, Isle of Wight, by email at sthelepete(at)gmail(dot)com.
You can contact the Information Commissioner's Office by 'phone on 0303 123 1113, via its website, or by post to the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.